Policy management at most companies is a SharePoint folder no one opens, an annual reminder no one reads, and an auditor who can't prove anything. Bynarize replaces all of that with a closed-loop lifecycle — author, target, summarise with AI, capture a hash-stamped acknowledgement, and surface the entire compliance posture on one dashboard.
Compliance teams burn weeks every audit window scrambling for "who signed which version, when, on which IP?". Here is what most products quietly lack — and what changes when policy management is a closed-loop lifecycle instead of a folder.
Policies live in a shared folder
No targeting, no acknowledgement, no audit trail
Versioned catalogue + targeted assignment + hash-stamped acknowledgement + RAG dashboard
"Send to everyone" email blasts
Wrong audience, low read rates, generic deadlines
Targeted by role / department / band / location / individual with effective-from and acknowledge-by dates
No summary — just "open the PDF"
A 40-page policy gets acknowledged in three seconds without being read
AI plain-language TL;DR + "what this means for you" bullets per version, cached after the first read
Acknowledgement is a tick-box
No proof of who, what, when, where — auditors reject it
Hash + IP + device + version + timestamp captured on every signature
Compliance dashboard does not exist
"Are we compliant?" needs a week of manual aggregation
Live RAG by policy, department, employee, version — refreshed on schedule, exports in seconds
Reminders are manual chase-emails from HR
Policies stay overdue indefinitely, HR becomes the policy police
Pre-due reminder, due-day manager escalation, post-due daily nudge — fully configurable cadences
Onboarding completes without policy acknowledgement
NDA / IP / Code of Conduct never signed by joiners
Mandatory pack gates the onboarding flow — setup cannot complete until acknowledged
Exit walkout with no confidentiality re-confirmation
IP-handover policy never re-acknowledged on resignation
Re-acknowledgement forced on exit; same audit, same evidence as onboarding
Each one solved by a feature already shipping in the platform.
Policies live in a shared folder no one opens — read rates near zero, audit trails non-existent.
A central policy catalogue with categories, severity, version history and inline reading — published policies arrive directly in every employee's "My Policies" queue.
Annual "please acknowledge" emails get ignored — and HR has no idea who actually read what.
A real-time compliance dashboard with red / amber / green status by policy, by department, by employee, by version — auditors get answers in seconds, not weeks.
Acknowledgement is a tick-box — no proof of who clicked what when.
Every acknowledgement captures the policy version, the timestamp, the IP address, the device, and a tamper-evident hash. Compliance-grade evidence on every signature.
A 40-page security policy gets opened, scrolled past, and acknowledged in three seconds.
AI-generated plain-language summaries — what the policy means, what it requires of the employee, what happens if violated — so employees actually understand before they sign.
"Send to everyone" is the only targeting option — engineers get HR-only policies, finance gets InfoSec policies.
Targeted assignment by role, department, band, location or specific employees — the right policy lands with the right people, with the right deadline.
New joiners complete onboarding without ever acknowledging the NDA, IP assignment or code of conduct.
Mandatory policy pack gates the onboarding flow — joiners cannot complete setup until the required policies are acknowledged on the right version.
Exiting employees walk out without re-confirming confidentiality and IP-handover.
Re-acknowledgement of confidentiality / IP-handover policies forced on resignation — same engine, same audit, same evidence.
Policy versions drift — employees acknowledged "v1" two years ago and the current version is "v4".
Full version history per policy. Old acknowledgements stay tied to the version that was signed; "due for re-acknowledgement" is automatic on every new version.
No reminders, no escalation — overdue policies just stay overdue.
Configurable reminder cadence, manager escalation on the due date, daily nudge after the date, and the dashboard turns red on the spot.
Auditors take weeks to answer "who acknowledged this version on this date from which IP?"
A one-click auditor export — by policy, by employee, by version, by window — with version, hash, timestamp and IP on every row.
Assign by role, department, band, location or named employees — with effective-from and acknowledge-by dates. The right policy lands with the right people, on the right deadline.
Plain-language TL;DR per version, "what this means for you" bullets and "don'ts". A 40-page security policy reads in 90 seconds — acknowledgement rates climb because employees finally understand what they're signing.
Every acknowledgement carries the policy version, the timestamp, the IP, the device and a tamper-evident hash. Auditors get the evidence they need on the first try.
Red / amber / green by policy, by department, by employee and by version. Heatmaps that make overdue obvious. Exports that finish in seconds.
Pre-due reminder, due-day manager escalation, post-due daily nudge — fully configurable cadences so HR stops being the policy police.
Mandatory pack gates the joiner flow. Confidentiality re-acknowledged on resignation. Acceptable Use bundled with the first laptop. Visitor NDA at check-in. Same engine everywhere.
Bynarize automates the policy work so you only handle what humans actually need to handle.